Microsoft Projects Review, Pricing, Features, Pros & Cons, Advantages & Disadvantages

microsoft projects review features pricing pros and cons

Microsoft Projects¬†is a full-fledged project and portfolio management software that’s great for managing large & complex projects. Yes, it may not be suitable for small & medium businesses, as it has a fairly high learning curve and requires an experienced project manager to set it up. However, it provides all the bells & whistles required for a traditional project management software. Here’s our Microsoft Projects review to help you decide if it’s right for your business.


Microsoft Projects Review, Pricing, Features, Pros & Cons, Advantages & Disadvantages

Here’s our Microsoft project review, its features, pricing, pros & cons.


Microsoft Projects Review

Microsoft Projects is a fairly sophisticated project management software for experienced and trained project managers. It provides a really comprehensive set of project management, resource planning, task management and collaboration tools to help you manage any kind of project.

For example, for every task, you can add tons of detail such as description, notes, due date, start date, task duration, dependencies and more. It also provides very detailed project reports, calendars & Gantt charts to help you precisely understand your team’s progress.

It can be set up on-premise or on cloud, and integrates well with other Microsoft solutions like Office 365. You can use it via web browser or mobile apps.

However, since it tries to provide all possible features required for project management, it can be difficult to get started with. It’s not meant to be learnt on the fly and expects you to be familiar with project management terms like ‘burndown report’ and so on.

It doesn’t provide any sample project or online tutorials to help you get started. It’s perfect for large enterprises that manage complex projects, and have time & resources to train their employees. If you’re a small business looking for a simple, quick project management software, you might want to try Zoho Projects or Trello.


Microsoft Projects Features

Microsoft Projects is a comprehensive project management tool that offers many useful features like :

  • Resource management
  • Timesheets
  • Gantt Charts
  • Detailed Reports
  • Integration with Microsoft tools like Outlook, Teams, Skype
  • Presentation tools
  • Real-time updates
  • Team collaboration tools
  • Change management
  • Accessible online, offline or on mobile

Microsoft has done a great job of carefully thinking through all the features required to manage real-world projects. However, it is suitable for companies who use other Microsoft tools. Integration with third party tools is a major shortcoming.


Microsoft Projects Pricing

As mentioned, Microsoft Projects offers both cloud-based (called Project Online) and on-premise solutions.

Pricing for the cloud-based solution starts a plan called Project Online Essentials ($7/user/month) which supports only browser & mobile based collaboration.

Next, you have Project Online Professional ($30/user/month) where you can install a desktop client in addition to what’s already offered in the Essentials plan. It also supports more powerful reporting tools like Gantt charts, burn down reports and project status dashboards.

Finally, you also have Project Online Premium ($55/user/month) that offers everything in the Professional plan and also advanced analytics for better insights.

Its on-premise versions are priced at one-time fee of $589.99 for a single user license (Project Standard). It supports all project management features but doesn’t provide team collaboration features. Multi-user licenses (called Project Professional) cost $1159.99 and include collaboration via Skype, and sync facilities with Project Online & Project Server.


Microsoft Projects Pros & Cons


  • Comprehensive features
  • Can handle even the most complex projects
  • Easy integration with other Microsoft tools
  • Available online as well as on-premise


  • Requires experienced project managers to set up and manage
  • Steep learning curve
  • Complex pricing model
  • Requires a lot of time & resources to get started
  • Not suitable for small businesses
  • Doesn’t play well with non-Microsoft tools


Final Verdict

As you might have realized by now, Microsoft Projects is a great project management software with all possible features that you can think of. Consequently, it’s a little bloated and suitable for large enterprises who have time and resources to train their employees. It cannot be easily used by small businesses who are looking for quick solution. If your organization is a Microsoft customer ( who uses Windows, Office 365, Teams, Windows Server, etc) then Microsoft Projects is a great solution for your organization. Otherwise, it’s better you try something like Trello, Zoho Projects or Asana.


About Sreeram Sreenivasan

Sreeram Sreenivasan is the Founder of Ubiq, a business dashboard & reporting platform for small & medium businesses. Ubiq makes it easy to build business dashboards & reports for your business. Try it for free today!