7 Best Online Collaboration Tools for Small Business

online collaboration tools for small business

With the advent of high-speed internet and mobile phones, it has become easier than ever to collaborate with your team, anywhere, any time. From video conferencing to social media integration, these platforms offer a host of features to connect and communicate with your employees as well as clients. Here are 10 best online collaboration tools for small business.



Slack is one of the most popular online collaboration tools for small business & enterprises. In fact, it’s a one-stop communication platform for your entire business – with project management, document sharing, and even instant messaging features all bundled into one suite.

Slack makes it easy to create separate channels for different teams/topic, and add new members to each channel.

Slack has a free version that supports unlimited users. However, it allows you only a limited amount of your team’s messages. If you want an unlimited searchable history of messages and video calls, then you need to pay $6.67 per user per month.



TeamViewer is another amazing team collaboration software that makes it easy to share desktops, application and data among users. These features make it a great tool for customer support, employee trainings and team meetings where you need to explain things without miscommunication.

It not only provides remote support, but also provides a online collaboration platform called Blizz to hold meetings, presentations and training.

TeamViewer starts at $49/month and Blizz starts at $72/year.


Cisco Webex

If you’re a business that depends heavily on virtual meetings, then it’s a good idea to invest in a full-featured online collaboration platform like Cisco’s Webex.

It not only supports HD video conferences but also supports file sharing and collaboration capabilities for various types of virtual meetings – such as sales demos, training sessions, presentations, remote tech support, staff meetings and more.

WebEx can be easily accessed on desktop, mobile and tablets. The free version of Webex supports upto 3 people. Its paid version starts at $19/month and has features such as phone call-ins, remote desktop control, application sharing and 24×7 support.



Join.Me is a unique online collaboration tool that allows users to start a video chat without any software installation. You can directly conduct video meetings and webinars using just a web browser.

It also provides an iOS app, and VOIP calling capabilities. Join.Me also integrates with third party apps like Outlook, Google Calendar, SalesForce and Slack.

Its lite version starts at $9/month and supports upto 25 users. You can also upgrade to a business version for $30/month billed annually.



Zoom is an enterprise-grade collaboration platform that’s slightly pricey. It provides web-based video conferencing along with file sharing and instant messaging capabilities.

Zoom allows you to hold any type of virtual meeting, be it one-to-one video conference, training sessions, town hall meetings, or even webinars. It can be accessed via desktop, mobile or tablets.

Zoom also provides a developer API that allows you to integrate Zoom’s collaboration features such as video, voice and chat, into your own business apps.

Zoom’s free plan supports one-to-one meetings and group meetings of upto 100 participants. Its paid, unlimited plan starts at $14.99 per user and supports admin functions, customizations and integrations.


Google Hangouts

Google Hangout makes it easy to collaborate in a variety of ways – through voice calls, video calls, chat messages, and even multimedia messages.

You can even make voice calls directly from your laptop, hold video conferences, live-stream events and meetings.

Part of G-Suite, the free version of hangouts supports upto 25 users. If you need to support more users, you can upgrade to the enterprise version, which supports upto 50 users.


Skype & Yammer

Microsoft provides couple of popular and reliable online collaboration tools for small business – Skype for Business and Yammer.

Skype is one of the best video calling platform, and its business version is loaded with tons of features, such as screen sharing and collaboration tools. In fact, it can support group meetings with upto 250 people.

Yammer is an enterprise social network that allows employees to create private social network and communicate seamlessly. It’s a lot similar to Facebook with features such as profile pages, status updates, likes, comments, groups, private messages, chat and more. You can even upload photos, share documents and other files.


Wrapping Up

Online collaboration tools for small business make it easy to communicate & collaborate with your employees through useful features such as video conferencing, instant messaging and file sharing. However, the key is to pick the collaboration software that meets your requirements and fits your budget. So make a list of your business needs and evaluate each of the above collaboration tools to find the one that is suitable for your business.


About Sreeram Sreenivasan

Sreeram Sreenivasan is the Founder of Ubiq, a business dashboard & reporting platform for small & medium businesses. Ubiq makes it easy to build business dashboards & reports for your business. Try it for free today!