Trello is a Kanban-based task management software and Smartsheet is a project management software with a spreadsheet-like interface. While they do have some common features, it is important to understand their key differences, to avoid picking the wrong tool for your business. Let us look at the detailed comparison of Trello vs Smartsheet to find out which is the best project management software for your business.
Trello vs Smartsheet
Here’s a step-by-step comparison of Trello vs Smartsheet
Trello is a Kanban-based task management software that also supports project management and team collaboration. If your team likes using Kanban boards, then it’s a great option. Trello makes it easy to create Kanban boards for your projects, add tasks, delegate them to others, set due dates and track them regularly.
Smartsheet is a project management software with a spreadsheet-like interface. It is meant for proper project management and offers many features not found in Trello. If your team uses spreadsheets, then you’ll feel at home, with this software.
Trello’s key features are focused on task management, such as:
- Kanban boards
- Task Status
- Due dates
- File sharing
- Task comments
- Tags & Labels
- Notifications and Alerts
Here’s a complete list of all the features offered by Trello.
In addition to offering most featured provided by Trello, Smartsheet offers many more features such as:
- Contact Management
- Discussion board
- Email Integration
- Version Control
- Content Management
- Group Calendars
- Milestones & Goals
- Project Templates
- Reporting & Dashboards
Here’s a complete list of all the features offered by Smartsheet.
Both Trello and Smartsheet are cloud-based applications that work well on major web browsers in Windows, Linux and Mac. Neither of them offers an on-premise version. Also, they both offer mobile apps for iOS and Android.
Setup and Ease of Use
Since both Trello and Smartsheet are cloud-based, there is no setup required. You can sign up and start using them immediately. Both are well-designed, intuitive and easy to use. However, if you don’t prefer the spreadsheet interface then Smartsheet can seem intimidating at first.
Trello offers a free plan that supports unlimited projects, tasks and documents. Its premium features are available from $9.99/user/month, billed annually.
Smartsheet offers a free trial, with paid plans starting from $14/user/month (billed annually)
Both Trello and Smartsheet offer plenty of third-party integrations with popular business apps like Google Drive, Dropbox, SalesForce. Trello’s integrations are more focused on task management. So you’ll see integrations with Time Doctor, Workflow, etc. Smartsheet aims to help you manage your entire business from one place. So you’ll see integrations with other business apps like MailChimp, Quip, MS Office, Outlook, etc.
Trello provides customer support only via online ticket submission. Smartsheet also provides support through phone and live chat.
There are plenty of alternatives to Trello – like Asana, Zoho Projects, Microsoft Projects that offer a lot more features. Similarly, there are many alternatives to Smartsheet – like MeisterTask, Mavenlink, Monday.com
Conclusion – Trello vs Smartsheet
If you are looking for a simple task management software that also supports lightweight project management and team collaboration, then go for Trello. In this case, Smartsheet might be an overkill. However, if you are looking for a proper project management software that offers advanced features for complex projects, then go for Smartsheet.